Cancellations
Please inform Debbie Henderson at dhenderson8@ucmerced.edu as soon as possible if you need to cancel your event. Please be advised that departments and organizations who fail to cancel in advance on multiple occasions may be in jeopardy of losing their access to reserve the room in the future.
Conference & Event ServicesDebbie Hendersonoffice: 209-228-3137 Conference & Event Services Front DeskHalf Dome 195Direct Line: 209-228-2313
Insurance for Non-UC Merced Events
Non-UC Merced clients must submit a Certificate of Insurance or a letter of self-insurance to Conference and Event Services at least ten (10) business days prior to your event. The insurance coverage must indicate:
- The Regents of the University of California specifically named as additionally insured
- Policy dates covering the period of your event
- Minimum coverage as specified in your contract
Meeting Room Reservations
UC Merced Conference & Event Services must be notified in writing ten (10) business days prior to the meeting date of any meeting room cancellations in order to avoid meeting room cancellation charges. Meeting rooms reservations canceled more than ten (10) business days prior to your event will not incur a cancellation charge. Reservations cancelled less than ten (10) business days prior to arrival are subject to the following cancellation charges.
Less than:
- 10 days prior to arrival 25% of Meeting Room Rental
- 5 days prior to arrival 50% of Meeting Room Rental
- Less than five (5) days prior to arrival 100% of Meeting Room Rental